If you’re reading this, chances are you’re either an accounting professional yourself or a QuickBooks user. Whichever category you fall into, one thing is for sure: you also believe that work productivity is the key to success in the fast-paced realm of accounting.
This profession demands precision, efficiency, and meticulous attention to detail, which is where being productive is not just a desirable trait but an absolute necessity. From managing financial records to providing strategic insights, accounting professionals play a vital role in the economic landscape. So, let’s dive in and explore why work productivity is paramount in their lives.
As per statistics, an average employee remains productive for 2 hours and 53 minutes every day. Besides this. engaged employees are more productive, resulting in a 21% increase in profits (Source). These numbers imply that ensuring both productivity and engagement of your employees is important. Time management and efficient work practices can make all the difference in ensuring smooth operations and client satisfaction.
If your employees primarily work on QuickBooks and you still desire better productivity at work, QuickBooks hosting solutions can help. It simply involves hosting your licensed QB desktop software on a cloud server instead of local computers.
Before we talk about improving productivity with QB desktop hosting, let’s shed some light on the challenges related to on-premise QB hosting.
Common Challenges You Face While Using Local-Hosted QuickBooks Software
QuickBooks has long been a trusted and widely used accounting software, empowering professionals like you to efficiently manage their financial tasks. While the popularity of cloud-based accounting solutions has been on the rise, many professionals still rely on local-hosted QuickBooks desktop software.
This mode of software installation is not without its challenges. Let’s explore some of the common hurdles you face when using local-hosted QuickBooks:
1. Limited accessibility
One of the key drawbacks of local-hosted QuickBooks desktop software is limited accessibility. Since the software is installed on a specific computer or server, you or your team can only access it from that particular location.
This can be inconvenient for the ones who need to work remotely or collaborate with clients and colleagues across different locations. It can hamper productivity and flexibility as access to real-time financial data becomes restricted.
2. IT infrastructure setup and maintenance
Implementing and maintaining a local-hosted QuickBooks setup requires a robust IT infrastructure. Setting up servers, networks, and backups, as well as ensuring data security and system maintenance, can be challenging and costly.
It often requires technical expertise or dedicated IT support, which further adds an additional layer of complexity to the accounting workflow. This can be particularly burdensome for small and medium-sized accounting firms with limited resources.
3. Data security risks
Local-hosted QuickBooks software also poses certain data security risks. The responsibility of data protection lies on you and requires you to invest in appropriate security measures such as firewalls, antivirus software, and data encryption.
Without adequate safeguards in place, there is a higher risk of data breaches, unauthorized access, or loss of critical financial information. This can have severe consequences, including legal and reputational damage.
4. Limited collaborative capabilities
Collaboration is a crucial aspect of accounting work, especially when multiple team members or clients need to access and work on the same financial data. Local-hosted QuickBooks software often lacks seamless collaboration features, which can make it challenging to work collaboratively in real-time.
Sharing and updating files can be cumbersome, which again leads to version control issues and potential errors. It can also slow down the workflow and inhibit efficient teamwork.
5. Software updates and compatibility
As technology advances and accounting standards evolve, software updates become essential. However, with local-hosted QuickBooks, updating the software across multiple devices can be time-consuming and complex. Additionally, compatibility issues may arise when using older versions of QuickBooks or when integrating with other software tools. This can disrupt operations and require additional efforts to resolve.
If you want something that can cater to all these challenges, it’s none other than QuickBooks hosting services.
5 Ways in Which QuickBooks Hosting Enhances Work Productivity
1. Anytime-anywhere software access
Being a busy accounting pro, you might always need to stay on the go, meeting clients, and working on multiple projects. If your critical financial data is stuck on the office computer, you can’t access it when you’re out and about. Talk about a productivity buzzkill! That’s where QuickBooks hosting comes in like a superhero in a cape, ready to save you from this accessibility nightmare.
With QuickBooks hosting services, you can bid farewell to those location constraints and unlock the power of real-time accessibility. No matter where you are, you can access your QuickBooks software and data securely using your login credentials.
This way, you can quickly respond to client inquiries, review tasks, and update financial records without being tethered to your office desk.
2. Least IT Infrastructural Challenge
Setting up and maintaining an IT infrastructure for your accounting software can be a real pain in the spreadsheet. Servers, networks, backups—these are enough to make anyone want to bury their head in a pile of receipts. But worry not, as QuickBooks hosting solutions can take this burden off your shoulders, allowing you to focus on what you do best.
QuickBooks hosting allows you to put an end to the never-ending cycle of IT headaches. You need not worry about server crashes or spending hours on technical troubleshooting. Your hosting provider will take care of all the behind-the-scenes IT magic. This will ensure that your QuickBooks software is up and running smoothly, 24/7.
When you no longer have to waste time and energy on managing IT infrastructure, you can redirect your focus and energy towards what truly matters—your clients and your work.
According to data available at Finances Online, 91% of accounting professionals who leverage accounting technology, like QuickBooks hosting, experience a significant increase in productivity.
3. Higher level of data security
According to a reliable report, the U.S. holds the mark of highest data breach cost worth $9.44 million. That’s not just a dent in your pocket but also a major roadblock to your productivity and success. As a tax professional, you’re always on high alert when it is about safeguarding sensitive financial information. With local-hosted QuickBooks desktop software, data security risks might have kept you up at night. The thought of data breaches and unauthorized access lingers in the back of your mind like a stubborn decimal point.
By switching to QuickBooks hosting, your financial data is hosted in highly secure data centers, equipped with state-of-the-art security protocols – from firewalls to encryption and more. On one hand, leveraging QuickBooks hosting protects your data. On the other hand, it turbocharges your productivity.
When you have the peace of mind that your data is locked up tighter than a safe filled with gold, you can focus your energy on what truly matters—delivering exceptional accounting services to your clients.
4. Enhanced team collaboration
Working as a team in the accounting industry is like a well-orchestrated symphony. However, when using local-hosted QuickBooks desktop software, collaborating effectively can feel like trying to conduct that symphony blindfolded.
With QuickBooks hosting, collaboration can become a breeze. You and your team members can access the same files and work on them in real time. It’s like having a virtual accounting jam session where different users can contribute their expertise and make harmonious progress.
This also implies no more emailing files back and forth or dealing with the confusion of multiple file versions. QuickBooks hosting servicesoffered by renowned cloud providers like Ace Cloud Hosting keeps everyone on the same page and prevents miscommunications/errors that can slow you down.
5. Automated software updates
Keeping your accounting software up to date is like staying in tune with the latest beats of the financial world. With your local-hosted QuickBooks desktop software, managing software updates can feel like a never-ending routine.
When your licensed QuickBooks software is hosted on the cloud, you no longer need to worry about manually downloading and installing software updates. Your hosting provider takes care of it for you, hence keeping your software up to date with the latest features, enhancements, and bug fixes.
Instead of spending precious time researching, downloading, and installing updates, you can dedicate your energy to providing top-notch accounting services and improving productivity with QB desktop hosting.
Embrace the power of QuickBooks hosting and unleash your full potential in the world of accounting. Let your productivity soar and manage hassles with confidence this way!