The Roles and Responsibilities of a Staffing Agency

Companies hire a staffing agency when they outsource their work to save time and cost. Staffing agencies help the company to meet its hiring requirements according to its needs. The right employees can flourish the company and make them successful. They guide the company in recruiting competent candidates and also aid in the future if any problems arise.

Staffing agency?

A staffing agency is an intermediary between the job seeker and recruiters. Companies hire them to recruit the best candidates for their job positions. Companies hire them on a contractual basis for months or years. The employees selected are not permanent but temporary employees recruited on a payroll basis by the staffing agency.

Staffing agencies have various other names like workforce agencies, placement agencies, human resource agencies, etc.  

There are situations when the staffing agency is industry-specific, like only for the IT and Agricultural industries, etc.

Why are staffing agencies beneficial?

The staffing agency performs all the work for recruiting a new employee in the company. From posting job vacancies to shortlisting their names to conducting interviews to having a background check, all are performed by them. They aid the company in any human resource-related issue.

When should you hire a staffing agency?

Hiring a staffing agency becomes best when-

  • The company wants to recruit employees temporarily
  • When the company needs a considerable amount of employees in a short duration
  • When The company has seasonal work and needs employees on a contractual basis.
  • When the company can’t afford to spend any minute or cost on the recruiting process.
  • When the company requires a unique skill set of people or employees.
  • When the company needs to minimize its recruitment cost.

Roles of Staffing agency

Staffing agencies execute a variety of roles for the company. It depends on the requirements of the company. To make this work easy. They divide them into categories; temporary duration, long-term duration, and trial-to-hire period.

Long-term duration

When the company has long-term hiring plans for months or years, a staffing agency, in this aspect, focuses on the growth and requirements of the company to recruit talent. There are many reasons behind this, like opening a new branch of the company, maternity leave of an employee, or retirement.

Short-term or temporary duration

It is for a short/temporary duration; it can also be on a contractual basis. In this, the staffing agency focuses on the immediate requirements of the company. It can be due to seasonal work or when a company receives an immense order but lacks staffing.

Trial-to-hire period

When the company wants to test first whether the candidate fits the company’s requirements, they first hire temporarily or on a trial period and then long-term hire. Staffing agencies recruit candidates according to that.

Responsibilities of Staffing Agency

A staffing agency has many responsibilities; one such is giving quick and efficient solutions to the company. Other responsibilities are-

  1. Recruiting the best talent by posting on various platforms like social media pages, job portals, job boards, etc.
  2. Understand the employees’ work pressure and problems.
  3. We are conducting interviews with eligible candidates.
  4. It understands the company’s requirements or demands.
  5. I am doing a rigorous background check of all the eligible candidates.
  6. Framing contracts and handling legal issues.
  7. Follow-up of the trial period candidates to know whether they are competent.
  8. Inform the company about the hiring process.
  9. We are networking with talent seekers in events and job affairs.

Benefits of Staffing Agency 

You don’t just need a Staffing Agency for fulfilling your present requirements, along with that a Staffing Agency has lots of other advantages-

  1. The Staffing Agency has an eye for the gold. They know who will be best suited for your organization and who is the best talent for you. They have proven strategies, statistics for credible work, and technological equipment for better hiring. 
  2. A Staffing Agency habitually maintains a record of skilled and professional workers. 
  3. Staffing Agencies can hire faster and in a better manner. They have access to the right talent; they can find worthy candidates more quickly and easily than you or your team could have found. These agencies reach out to online groups, both active and passive candidates, and can sometimes host different events to attract worthy candidates. 
  4. If you have any doubts, then the Staffing Agency has a solution customized for you. The staffing agency makes a solution for you and your company through proper research and years of experience. They tailor the solution according to the needs/requirements. 
  5. Staffing agencies permit you to rely totally on the growth of your organization. As these agencies know the burden a hiring process can have, they ensure your organization doesn’t have to bear this burden.  
  6. They have the latest tools and equipment, through which you hire candidates and good ones who can become an asset to you and your company. They make sure that the hired candidate is as per the rules and regulations of the company along with its requirements. 

Summing up

A staffing agency performs various other responsibilities, like keeping complete detail about past companies and candidates and helping the candidate get the job by improvising the missing information, etc.

You can find the right Staffing Agency through various methods for selecting the right one. Before you finalize to divert the services to a recruiting agency, you need to make sure that they are a perfect fit for you and your company. 

You can decide whether this staffing agency suits you or not by-.

  • Whether they provide answers to your questions?
  • What is the manner through which they recruit the candidates?
  • Do they have a rigorous recruitment process?
  • What makes them unique?
  • What qualities does this agency possess, making it the best among others?
  • Can they meet your requirements?
  • What kind of reputation do they possess in the market? Are they known for their work or recruiting work in the market? 

Human Resource India provides a one-stop solution to every problem and gives the company the best recruiting candidates. We have a record of satisfying our clients by meeting their requirements or demands. We provide budget-friendly services to the company.